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7-day free trial on every plan • card required, nothing charged today

Room for your next chapter.

No setup costs and no lock-in. Try any plan free for 7 days — cancel before day 8 and you won't be charged.

Monthly Annual Save 20%
Founder pricing: the first 20 firms get Growth for $80/mo and Agency for $180/mo, locked for 24 months — 16 spots left.
Starter
Starter
For solo consultants and small firms moving off spreadsheets and WhatsApp.
$ 49 /mo
7-day free trial · card required
  • Up to 300 applications a month
  • Up to 5 team members — clients are free
  • Leads, clients, visa cases & Kanban pipeline
  • Lead routing & duplicate detection
  • Appointments, tasks & reminders
  • Document vault & expiry tracker
  • Submission readiness & indexed PDF packs
  • Document extraction with your OCR provider
  • Visa requirement review reminders
  • Unified inbox workspace; channel access varies
  • Invoices, quotes & expenses
  • Client portal — case status & documents
  • Public application form - link, script & iframe
  • Custom fields & SLA deadline tracker
  • Basic analytics dashboard
Start your 7-day free trial
⭐ MOST POPULAR
Growth
Growth
For growing firms that want unlimited cases, a paying client portal and automation.
$ 80 /mo $149
7-day free trial · card required
Everything in Starter, plus
  • Unlimited applications
  • Up to 15 team members
  • Client portal with invoices & online payments
  • Connect your own Stripe & PayPal accounts
  • Send client emails from your Gmail
  • Calendar feed for Google, Outlook & Apple
  • Bulk messaging & bulk actions
  • Client feedback & NPS surveys
  • Time tracking
  • Advanced analytics & IP restriction
  • Workflow automationsBeta
  • SMS to clients on status changes — 500 a monthComing soon
  • WhatsApp message templates
  • Opt-in WhatsApp case updates & document reminders
  • Connected email & WhatsApp in the unified inbox
  • Passport scanner (OCR)
  • Installable phone app for your team & clients
  • AI assistantComing soon
  • Priority email support
Start your 7-day free trial
Agency
Agency
For agencies with several offices, white label branding, e-signatures and an API.
$ 180 /mo $299
7-day free trial · card required
Everything in Growth, plus
  • Unlimited team members
  • 3,000 SMS a monthComing soon
  • Multi-branch management
  • E-signature
  • White label branding
  • API keys & webhooks
  • Client referral programs
  • Sandbox firm for team trainingComing soon
  • Custom domainComing soon
  • Dedicated account manager
  • Custom onboarding & training
Start your 7-day free trial

Card required for the trial — nothing is charged until day 8. Cancel any time from Billing. Prices in USD. Try the live demo first →

One-time setup · your server · your domain

Want it all on your own server? We set it up for you.

Contact us and we install everything on your server and your domain, ready to use: your own landing page and the complete CRM. You pay one time for the setup.

  • The complete CRM, installed on your own server
  • Set up on your own domain, for example crm.youragency.com
  • A professional landing page for your agency, connected to your CRM
  • We set up and check everything, so you can start working straight away
  • Training for your people: we show your team how to use the CRM
  • One-time setup cost: tell us what you need and we send you a quote
Licence: this CRM is for use by your own agency or company only. You may not resell, sublicense or hand it over to anyone else.
Price
One-time setup costThe cost depends on what you need. Tell us about your agency and we reply within one business day.
Contact us for a quote
Prefer to use it without any setup? The plans above are ready in minutes, with a 7-day free trial.

Compare every feature

Exactly what each plan includes today — and what's still on the way.

Included tools. Clear setup requirements. Lead routing, case readiness, requirement review reminders and PDF packs are part of the core workspace. OCR needs a configured provider. Connected email and WhatsApp require Growth or Agency, provider setup and any applicable provider charges. No native mailbox sync or automatic government submission is promised.
Feature Starter$49/mo Growth$80/mo Agency$180/mo
Plan limits
Applications per month 300 Unlimited Unlimited
Team members (admins & agents) 5 15 Unlimited
ClientsClients never count as team members Unlimited Unlimited Unlimited
Branches / offices 1 1 Unlimited
7-day free trialCard required — nothing charged until day 8
CRM & cases
Leads, clients & visa cases
Lead routing & duplicate detectionAdministrator-configured rotation; duplicate warnings preserve records
Submission readiness & blocker tracking
Family cases, passport custody & milestones
Visa requirement versions & review remindersStaff review official sources; scheduled reminders require an active scheduler
Kanban pipeline & tasks
Appointments & reminders
Custom fields builder
SLA & deadline tracker
Client activity timeline
Bulk actions (email, export, archive)
Time tracking
Documents
Document vault & checklists
Document consistency checksCompare staff-reviewed identity and expiry details
Document data extractionConfigured OCR.space API key and staff consent required; provider charges may apply
Ordered PDF submission packsApproved supported files; staff review required before submission
Document expiry tracker
E-signature
Passport scanner (OCR)
Clients & payments
Connect your own Stripe & PayPal accounts
Client portal — case status & documents
Invoices & online payments in the client portal
Invoices, quotes & expenses
Invoices in 37 currencies
Public application form
Website form embed — script & iframe
Client feedback & NPS surveys
Communication
Email notifications
Unified client inbox workspaceConversation ownership and case links; connected email and WhatsApp channels require Growth or Agency
Send client emails from your Gmail
Incoming email in the unified inboxSigned provider adapter required; native Gmail/Outlook inbox sync is not included
Calendar feed (Google, Outlook, Apple)
Bulk messaging campaigns
SMS to clients Coming soon Coming soon
WhatsApp message templates
Automatic WhatsApp case updates & document remindersMeta connection, approved templates, recorded consent and scheduler required; provider charges and quotas apply
Analytics & automation
Analytics dashboard
Advanced reports & analytics
Workflow automations Beta Beta
AI assistant Coming soon Coming soon
Integrations dashboard
Installable mobile app (PWA)
Security & access
Two-factor authentication
Role-based access (admin, agent, client)
IP restriction
Agency & branding
Multi-branch management
White label branding
Custom domain Coming soon
API keys & webhooks
Client referral programs
Sandbox firm for team training Coming soon
Support
Help center & email support Standard Priority Priority
Dedicated account manager
Custom onboarding & training
Know agencies that need this? Earn 15% recurring.
Join the VisaPilot partner program — commissions for 12 paid months per agency, paid through Stripe.
Become a partner

Frequently Asked Questions

Everything you need to know before signing up

What happens after the 7-day trial?
Your card is charged on day 8 based on the plan you chose. Starter: $49/mo, Growth: $149/mo, Agency: $299/mo. You'll receive a reminder email 2 days before your trial ends.
What does the Starter plan include?
The core CRM includes leads, clients, visa cases, documents, invoicing, tasks, appointments, client case tracking and application forms. It also includes lead routing and duplicate detection, submission readiness, document consistency checks, indexed PDF packs, requirement review reminders and the unified inbox workspace. Document extraction requires your configured OCR provider. Growth adds connected email and WhatsApp, online client payments and more; Agency adds branches, e-signature, white label branding and API access.
Can I change plans later?
Yes. Upgrade or downgrade any time from your billing page. The change takes effect immediately, and any difference is prorated on your next invoice.
Is my card charged when I sign up?
No. We collect your card details to activate the trial but nothing is charged until day 8. Cancel before day 7 and you pay nothing.
Is WhatsApp included?
Growth and Agency include WhatsApp templates, inbox conversations, opt-in case updates and document reminders through the official WhatsApp Cloud API. Connect your Meta account and approved templates, record client consent and run the scheduler for automatic messages. Provider charges and usage limits apply.
Does the unified inbox sync my Gmail or Outlook mailbox?
The inbox workspace is available on every plan. Connected email and WhatsApp channels require Growth or Agency. Incoming email requires a signed provider adapter; native Gmail or Outlook mailbox sync is not included.
Are document extraction and PDF packs included?
Every plan includes document consistency checks, submission readiness and ordered PDF packs for supported approved files. OCR extraction requires a configured OCR.space API key and staff consent; provider charges may apply. Staff must review extracted details and submission packs.
What branding is included with Agency?
Agency includes agency white label branding. Platform-wide brand settings are managed by the software operator in Super Admin. Custom domains are listed as coming soon and are not included as a currently available capability.
What is the client portal?
Every plan includes a client portal: each client gets a secure login to track their application status, see and upload documents, and manage their profile — without calling your office. On Growth and Agency, clients can also view their invoices and pay online.
Can you set the CRM up on my own server and domain?
Yes. Contact us and, for a one-time setup cost, we install everything on your server and your domain: your own landing page and the complete CRM. We also train your people on how to use it. We send you a quote once we know what you need.
Can I resell the CRM or give it to other agencies?
No. A server setup is for use by your own agency or company only. You may not resell, sublicense or hand it over to anyone else.
Is annual billing available?
Yes. Switch to annual billing to save 20% — Starter: $39/mo, Growth: $119/mo, Agency: $239/mo billed annually.
What happens to my data if I cancel?
Cancellation does not automatically delete your records. Access follows your subscription status. Account and application history are retained until an authorized superadmin completes a confirmed deletion. Contact support to arrange an export or request deletion; there is no automatic 90-day purge.

Start Managing Visas Smarter Today

7-day free trial. Card required, nothing charged today. Cancel any time.

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Same prices for agencies everywhere

Plans are billed in US dollars; your own invoices and quotes to clients can use your local currency.

United StatesUnited States United KingdomUnited Kingdom CanadaCanada AustraliaAustralia New ZealandNew Zealand IrelandIreland PakistanPakistan IndiaIndia UAEUAE Saudi ArabiaSaudi Arabia BangladeshBangladesh NigeriaNigeria PhilippinesPhilippines MalaysiaMalaysia IndonesiaIndonesia GermanyGermany SingaporeSingapore KenyaKenya + every other country
Don’t see your country? GetVisaPilot works for visa agencies anywhere in the world — sign up and try it free for 7 days. Start free trial