Stop managing immigration cases in Excel, WhatsApp & sticky notes. VisaPilot CRM is purpose-built for visa agencies — track every case, document, and client in one secure platform.
Built for immigration consultants who want to scale their practice with less manual work and more client satisfaction.
Track every application through its complete lifecycle — from intake to approval. Never miss a deadline or document again.
Clients upload documents directly. Your team reviews, approves, and organizes everything with a full audit trail.
Automated SMS and email notifications keep clients informed at every status change — reducing calls by 60%.
Track approvals, team performance, revenue, and application trends with beautiful charts and exportable reports.
Generate professional invoices, collect payments, and manage client subscriptions automatically through Stripe.
Run multiple office locations from one account. Assign staff and cases to branches — see everything from one dashboard.
Restrict admin and agent access to specific IP addresses. Keep your client data secure even on shared networks.
Give your clients a branded portal where they track their applications, upload documents, and message your team.
Assign tasks, set deadlines, and manage your CRM pipeline. Nothing falls through the cracks with VisaPilot.
No complex setup, no IT team required. VisaPilot CRM is designed for immigration professionals — not developers.
Sign up with your firm details. Your account is ready to use in seconds with a 7-day free trial.
Add admin, sales agents, and client accounts. Set permissions and branch assignments per role.
Add visa applications manually or import existing clients. Attach documents and set statuses instantly.
Set up notifications, generate invoices, track analytics — and watch your firm run like clockwork.
VisaPilot CRM has purpose-built roles so each person sees exactly what they need — nothing more, nothing less.
Your clients get a secure portal to track their visa status, upload documents, and communicate with your team.
Agents manage their assigned cases, update clients, and process documents within their branch.
Firm admins have full visibility over all applications, team members, branches, and reports.
VisaPilot platform admins manage all firms on the platform. Firm data is completely isolated for privacy.
No hidden fees. No per-user charges. Start free for 7 days, upgrade when you're ready.
| Feature | Starter | Growth | Agency |
|---|---|---|---|
| Core Platform | |||
| Monthly applications | 100 | Unlimited | Unlimited |
| Team members | 5 | 15 | Unlimited |
| Sales agents | 2 | 10 | Unlimited |
| Document management | ✓ | ✓ | ✓ |
| Invoice system | ✓ | ✓ | ✓ |
| Task & pipeline management | ✓ | ✓ | ✓ |
| Communication | |||
| Email notifications | ✓ | ✓ | ✓ |
| SMS notifications | — | ✓ | ✓ |
| Security & Analytics | |||
| Basic analytics | ✓ | ✓ | ✓ |
| Advanced reports & analytics | — | ✓ | ✓ |
| IP restriction control | — | ✓ | ✓ |
| Advanced Features | |||
| Client portal | — | ✓ | ✓ |
| Multi-branch management | — | — | ✓ |
| API access | — | — | ✓ |
| Support | |||
| Email support | ✓ | Priority | Dedicated |
| Account manager | — | — | ✓ |
| Custom onboarding | — | — | ✓ |
Feedback from our early access and beta testing program — real opinions from immigration professionals who helped shape the product.
We're offering founding member pricing to our first 20 customers. Once these spots are gone, they're gone forever.
Spots remaining: 20 total — filling fast
Founder pricing is locked in forever — no annual commitment, cancel anytime.
Generic CRMs (Salesforce, HubSpot, Zoho) are built for sales teams. VisaPilot CRM is built from the ground up for visa workflows, immigration timelines, and document compliance.
Document expiry tracking, passport alerts, visa type pipelines, multi-stage case management — all built-in, not bolted-on.
Client, Agent, Admin — each person sees exactly their data. IP restriction, OTP login, 2FA authentication — enterprise security for any firm size.
Your clients get their own login to track case status, upload documents, and communicate — without WhatsApp chaos.
Run 1 or 10 offices from one account. Assign staff, cases, and clients by branch — full visibility at the firm level.
Invoice clients, track payments, and manage firm subscriptions — no third-party billing tool needed.
Know your team performance, case approval rates, and revenue trends without exporting to Excel. All live in your dashboard.
Most immigration firms are running on Excel, WhatsApp, or generic CRMs. Here's why that's holding them back.
| Feature | Excel / Sheets | WhatsApp Groups | Generic CRM | VisaPilot CRM |
|---|---|---|---|---|
| Visa Case Tracking | ✗ | ✗ | Partial | ✓ |
| Document Upload & Storage | ✗ | ✗ | Partial | ✓ |
| Document Expiry Alerts | ✗ | ✗ | ✗ | ✓ |
| Client Portal (Self-Service) | ✗ | ✗ | Partial | ✓ |
| Team Role Management | ✗ | ✗ | Partial | ✓ |
| Multi-Branch Management | ✗ | ✗ | Partial | ✓ |
| Invoice & Billing | ✗ | ✗ | Partial | ✓ |
| Analytics & Reports | Partial | ✗ | Partial | ✓ |
| IP Access Restriction | ✗ | ✗ | ✗ | ✓ |
| Built for Immigration | ✗ | ✗ | ✗ | ✓ |
VisaPilot CRM is built with multi-tenant isolation — meaning your firm's data is completely invisible to every other firm on the platform.
Each firm's data lives in a separate tenant space. No cross-contamination, no data leaks, no shared databases between clients.
Admins, agents, and clients each see only their permitted data. Granular permissions built into every page and API endpoint.
Lock your CRM to approved IP addresses. Only your office or VPN can log in — preventing unauthorized remote access.
Every login requires an OTP verification code. Optional Google Authenticator 2FA for maximum account security.
All data is encrypted at rest and in transit using SSL/TLS encryption. Your client files and records are always protected.
Even VisaPilot's own platform administrators cannot access your firm's client applications. Privacy by architecture.
Book a free 1-on-1 demo with our team. We'll walk through the platform, answer your questions, and set up your firm if you're ready to start.